Graduate Assistantships
Frequently Asked Questions - Graduate Assistantships
How do I apply for a graduate assistantship? When will I know if I've been chosen to receive one?
Complete an Application for Graduate Assistantship after you have been admitted. All materials will be forwarded to your academic department where the selection will be made based on departmental criteria. Available assistantship positions outside of the academic departments may be posted on .
What are the requirements to hold an assistantship?
Students must be regularly accepted into a graduate degree program and have a Graduate Assistantship Application on file in Human Resources. Students must successfully complete all employment requirements including a background check. They must be registered for 9 semester hours (Graduate Assistant/Teaching Support Assistant/Research Assistant) or 6 semester hours (Teaching Assistant) during the period of employment and maintain at least a 3.0 graduate GPA.
Can I get a Graduate Assistantship if I am in a certificate program or working on a second bachelor's degree?
No, you must be enrolled in a graduate degree program.
I am a probationary student. Am I eligible for an assistantship position?
No, you must be regularly accepted. Once you have been removed from probation you will become eligible.
I was not offered an assistantship with my department. Is there a list of assistantships available? How do I apply for an assistantship position outside my academic department?
If Human Resources is notified of an assistantship vacancy, it will be posted on . You are welcome to check with various departments, both academic and non-academic. Please keep in mind that the main function of the assistantship is to enhance your educational experience at Â鶹´«Ã½. The position must relate to your chosen field of study and a rationale statement will be required if the connection is not obvious.
I've received an assistantship. Now what?
Once the department sends the appropriate paperwork to Human Resources, we will check to be sure your materials are complete and you meet all requirements to hold an assistantship. If you meet the requirements and everything is complete, a contract will be written for you. You will need to come to Human Resources to sign your contract and complete new hire paperwork if this is your first contract.
How do I change my direct deposit information?
Â鶹´«Ã½ can be made online via STARS, or by completing a new form in the Payroll Office.
How does the University know where to send my W-2 next year?
The address that you list on the W-4 (tax card) is the address the Payroll Office uses. You may choose to have your W-2 sent to your parents' home if they file your taxes.
My contract ends in May. I am graduating and will be leaving campus. Why can't I close my bank account before I leave?
You need to leave your account open so that your June 1 payroll may be deposited. You will receive payment for the work completed in May.
How can I find out when I'm getting paid?
You may view this information online via STARS, then click on the item as the next page appears: 1) EMPLOYEE, 2) PAYCHECK INFORMATION. This will show your gross wage, deductions, and net wage, as well as where the payment will be deposited.
What are the stipend amounts for graduate assistants/research assistants/teaching assistants? How many hours do I have to work?
Currently, full-time positions (20 hours/week) receive $1,224/month and two-thirds assistants (13 hours/week) are paid $816.50/month.
Are taxes withheld from my assistantship stipend?
Yes, Federal and Illinois state taxes are deducted. See a specific FAQ on taxation on the Graduate Studies website.
When is my tuition waiver applied to my account?
Tuition waivers are applied once a student signs and returns a contract to Human Resources. If it is your first contract, a form I-9 must be completed before the waiver can be applied. Contact Human Resources at GradAssistantships@wiu.edu to schedule an appointment to complete a form I-9 and other hiring paperwork.
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